Privacy Policy
How Roll With Paid. handles the information we collect, and the information our clients trust us with.
We are having this document prepared properly. What follows is standard placeholder language: it is here so the page exists, and it does not yet describe how Roll With Paid. works. Please do not rely on it. If you have a question about your information or about our terms in the meantime, email info@rollwithpaid.com and a person will answer you.
Effective date: [EFFECTIVE DATE]
1. Who we are
Roll With Paid. provides payroll, human resources, and employer of record services to businesses, including businesses in regulated and high-risk industries. In this policy, “we”, “us”, and “our” mean Roll With Paid., and “you” means the person reading it.
Our registered address is 1250 Wayzata Blvd E, Wayzata, MN 55391. You can reach us about anything in this policy at info@rollwithpaid.com.
2. Two different roles, and why it matters
We handle personal information in two distinct capacities, and different parts of this policy apply to each.
When you visit this site, contact us, subscribe to our newsletter, or inquire about our services, we decide how your information is used. This policy governs that information in full.
When we run payroll, administer benefits, or act as employer of record for a client, we handle information about that client’s workers on the client’s instructions and under our agreement with them. If you are a worker at one of our client businesses and you want to know how your employer uses your information, their own privacy notice governs that, and we will point you to the right contact. [COUNSEL: confirm how this split should be described, and whether a separate worker-facing notice is needed.]
3. Information we collect
Information you give us: your name, business name, email address, telephone number, and anything else you choose to include when you complete a form, book a call, subscribe to our newsletter, or email us.
Information we receive from clients: where we provide payroll, HR, or employer of record services, we receive worker information necessary to deliver them, which may include identifiers, compensation and hours, tax and withholding details, benefits elections, and records we are required to keep as an employer or on an employer's behalf. [COUNSEL: confirm the categories, and whether any are special categories needing separate treatment.]
Information collected automatically: when you use this site we may collect usage information such as pages viewed, referring page, approximate location derived from IP address, browser and device type, and similar technical data. [COUNSEL AND OPS: confirm which analytics and advertising tools are live on the site, because this section has to match them.]
4. How we use information
We use the information described above to respond to inquiries, to provide and administer our services, to meet legal, tax, and regulatory obligations, to operate and improve this site, to send material you have asked for, and to protect our business and the people in it from fraud and misuse.
We do not sell personal information. [COUNSEL: confirm this statement holds under the definitions used in every state whose law applies, since “sale” is defined broadly in several of them.]
5. When we share information
We share information with service providers who help us deliver our services, such as payroll processing, benefits administration, insurance carriers, and technology vendors, and only to the extent they need it. We share information with government agencies and other third parties where the law requires it or where it is necessary to establish, exercise, or defend legal claims. If our business is sold or reorganized, information may transfer as part of that transaction. [COUNSEL: confirm the categories of recipient, and whether any need to be named.]
6. How long we keep it
We keep personal information for as long as we need it for the purposes described in this policy, and for as long as employment, payroll, and tax record-keeping rules require. [COUNSEL: supply retention periods, which differ by record type and by state.]
7. How we protect it
We maintain administrative, technical, and physical safeguards designed to protect personal information against loss, misuse, and unauthorized access or disclosure. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. [COUNSEL AND OPS: confirm what can be stated here, and what the breach notification commitments are.]
8. Your choices and your rights
You can unsubscribe from our newsletter at any time using the link in any email we send. Depending on where you live, you may have rights to access, correct, delete, or obtain a copy of your personal information, and to object to or restrict certain uses of it. [COUNSEL: confirm which state and other privacy laws apply, what rights have to be offered, how a request is verified, and the response deadline.]
To make a request, email info@rollwithpaid.com.
9. Cookies and similar technologies
This site may use cookies and similar technologies to keep the site working, to remember your preferences, and to understand how the site is used. Most browsers let you refuse or delete cookies, though parts of the site may not work as intended if you do. [COUNSEL AND OPS: confirm the cookies actually set, and whether a consent banner is required.]
10. Other sites
This site links to sites we do not control, including our newsletter platform and our social accounts. We are not responsible for their privacy practices, and we encourage you to read their policies.
11. Children
This site is intended for businesses and adults. We do not knowingly collect personal information from children. [COUNSEL: confirm the age threshold to state, noting that workers lawfully employed by our clients may be minors, which is a separate question from site visitors.]
12. Changes to this policy
We may update this policy from time to time. When we do, we will revise the effective date at the top of this page.
13. Contact us
Questions about this policy, or about how we handle your information, go to info@rollwithpaid.com, or by post to 1250 Wayzata Blvd E, Wayzata, MN 55391.