Roll with Paid vs. Kayapush
Same tools. Different name on the paperwork.
If you are comparing KayaPush and Roll With Paid., the feature lists will look similar, because they are. The decision is not about software. It is about who your business’s employer of record is.
KayaPush
Cannabis HR and payroll software. You operate it. Your business stays the legal employer.
Roll With Paid.
The same operating tools, plus we become the W-2 employer and carry the coverage behind your team.
First, the thing people expect us to dodge. KayaPush builds good software. Payroll, scheduling, time tracking, onboarding, reporting — it works, and thousands of dispensaries use it. We are not going to tell you otherwise. We run the same capabilities, which means you do not have to give up the tools your managers rely on to change the part that actually worries you.
The question a feature grid cannot answer
Three questions decide this, and none of them appear on a comparison chart:
- Whose federal employer identification number is on the payroll filing?
- Whose workers’ compensation policy takes the claim, at whose experience rating?
- Who is the named respondent when the state opens a wage investigation?
With payroll software, the answer to all three is your business. That is not a flaw in the software. It is what software is. With Roll With Paid., the answer to all three is us.
Side by side
| KayaPush | Roll With Paid. | |
|---|---|---|
| Payroll and tax filing | Yes | Yes |
| Scheduling | Yes | Yes |
| Time and attendance | Yes | Yes |
| Hiring and onboarding | Yes | Yes |
| Reporting and dashboards | Yes | Yes |
| HR compliance support | Alerts, a compliance calendar, handbook templates and access to HR advisors | The same guidance, and we carry out the filings and notices ourselves |
| Named W-2 employer | Your business | Roll With Paid. |
| Workers’ compensation | Your own policy, at your own experience mod | Included in our rate, on our policy |
| Unemployment insurance | Your account and your experience rating | Our account and our rating |
| Employment practices and general liability | Sourced separately by you | Included |
| Name on the employee paystub | Your business | Ours, which helps your crew with banks and landlords |
| Pricing model | From $349 per location per month, or $449 for the All-In-One tier | A rate applied to gross wages by workers’ compensation class code, plus an optional flat HR retainer |
KayaPush details reflect kayapush.com as published on 2 September 2026. Their product and pricing change; check their site for current terms. We have not reviewed their customer agreements and make no claims about them.
Compare the total, not the subscription line
A per-location software subscription is a smaller number than a rate on gross wages. It is also a smaller thing. If you put them next to each other as written, you are comparing a tool to a tool plus insurance plus an employer.
To make it a fair comparison, add everything a software subscription leaves for you to buy and staff:
- Workers’ compensation premium, paid separately to a carrier at your own experience mod
- State unemployment tax at your own rate — and a bad layoff year follows your rate for years
- Employment practices liability and general liability coverage
- The hours your team spends running payroll, chasing onboarding paperwork, and working the compliance calendar
- What one wrong workers’ compensation class code costs when it surfaces at audit
Because the software layer is genuinely comparable on both sides, it cancels out. What is left inside our rate is the coverage and the employer role. That is the actual purchase, and it is the only version of this comparison worth running.
What we are not going to claim
We would sell more by leaving this out. An operator who signs on a misunderstanding is an operator who is angry in eight months, so:
- An employer of record is not blanket immunity. We absorb employment administration and statutory employer risk. We do not indemnify you for your own conduct — discrimination, harassment, or unsafe direction of work stay with the business that did them.
- We do not solve 280E. Your tax position is yours. Clean payroll records substantiate it. We do not prepare returns and we do not advise on positions.
- You will not be invisible to your team. Employees see a different name on the paystub, and they should hear it from you before they see it on a pay period.
- Timing matters. Changing the employing entity partway through a year can restart wage bases absent successor treatment. We will walk through it with you rather than discover it together in March.
- KayaPush is not doing anything wrong. They sell software and they say so. If a tool is what you need, buy the tool.
Common questions
Do I lose control of my team?
No. You recruit, interview, hire, schedule, manage performance, and make termination decisions. What moves to us is the administrative and statutory employer role. This is the single most common misunderstanding about employer of record arrangements, and it is worth being clear about before anything else.
Can I keep using KayaPush and work with you too?
Some businesses do. It usually means paying twice for overlapping capability, since we already run scheduling, time tracking, onboarding, and reporting. If your managers are attached to a specific workflow, tell us on the call and we will be straight with you about whether ours does the same job.
KayaPush costs less per month. Why would I pay more?
Because the two numbers are measuring different things. A software subscription does not include workers’ compensation, unemployment exposure at your own rating, or liability coverage. Add those to the subscription and compare the totals. We will build that comparison with your real census if you want it.
What happens to my workers’ compensation experience rating?
Under our employer of record model, coverage sits on our policy and claims run through our rating rather than yours. That is one of the larger financial effects of the arrangement and it is worth modelling against your actual claim history before you decide.
We are already mid-year. Is it too late to switch?
Not necessarily, but timing affects wage bases for Social Security, federal unemployment, and state unemployment absent successor treatment. Bring your year-to-date figures to the first call and we will tell you honestly whether waiting for January is the better move.
Are you only in Minnesota?
We are Minnesota-based with depth in Minnesota’s rules, and our infrastructure supports multi-state operations. If you are expanding beyond Minnesota, say so early so it is built into the setup rather than bolted on.
Bring us your actual numbers
Not a demo of a dashboard. Your census, your class codes, your workers’ compensation premium, and whatever is currently held together with a spreadsheet. We will tell you what the real comparison looks like, including when the answer is that you should stay where you are.
KayaPush is a trademark of its respective owner and is not affiliated with, and does not endorse, Roll With Paid. This comparison is based on information published at kayapush.com on 2 September 2026 and on our own service description. Roll With Paid. is not a law firm or an accounting firm and does not provide legal or tax advice.